Law Firm Administrative Assistant (Mandarin Speaker)

Status: Part-time
Schedule: 9:00AM - 1:00PM (Melbourne)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience

 

About the Client

Our client is a Melbourne-based property law firm and a dynamic, growing legal practice specializing in all aspects of property law, including conveyancing, leasing, and property development.

The firm is known for delivering exceptional client service, maintaining high professional standards, and fostering a positive, supportive, and collaborative work environment.

They are committed to efficiency, accuracy, and building long-term relationships with their clients through reliable and responsive legal support.

Role Objective

The Law Firm Administrative Assistant (Mandarin Speaker) plays a critical role in ensuring the firm's smooth day-to-day operations. As the first point of contact for clients, the successful candidate will provide exceptional customer service while delivering comprehensive administrative support to lawyers and staff.

This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work independently in a remote setup while maintaining professional standards. Fluency in Mandarin is essential to support Mandarin-speaking clients and ensure clear communication.

Key Job Responsibilities

• Serve as the first point of contact for clients via phone, email, and virtual reception.
• Provide exceptional customer service by responding to inquiries and resolving issues in a timely and professional manner.
• Send initial client communication letters, including instructions and document requirements.
• Follow up with clients to obtain required documentation.
• Conduct ID verifications and ensure client requirements are complete.
• Manage appointments, maintain the firm’s diary, and coordinate scheduling.

• Prepare, organize, and manage legal documents and client files.
• Assist lawyers with preparing court documents and other legal paperwork.
• Input and maintain accurate client information in the firm’s CRM (Smokeball).
• Navigate and utilize government websites associated with property law matters.
• Maintain accurate and up-to-date records, including client files, billing, and trust account documentation.
• Assist in generating monthly reports and performing basic accounting tasks
• Ensure strict confidentiality when handling sensitive legal and client information.

Job Qualifications

• Minimum of 2 years’ experience in an administrative role, preferably within a law firm or professional services environment.
• Experience with law firm software such as LEAP, Infotrack, or Smokeball is an advantage.

• Proficient in Microsoft Office tools:
  • Word (document preparation)
  • Excel (report generation and data tracking)
  • PowerPoint (presentation preparation)
  • Outlook (email and calendar management)
• Experience working with CRM systems.
• Comfortable navigating government portals and online systems
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to work independently and manage schedules effectively.
• High attention to detail and commitment to accuracy.
• Ability to prioritize tasks in a fast-paced environment and meet deadlines.
• Trustworthy and reliable, especially in a remote work setup.

  View Job

Sales Executive

Our client is a fast-growing innovator in high-performance non-slip coatings, offering premium safety solutions to DIY users, contractors, and certified installers. Their mission is to make floors safer through smart, effective, and easy-to-apply products. As they scale operations, they are seeking a results-driven Sales Closer to take full ownership of the sales cycle from qualified lead to closed deal.

This is a fantastic opportunity to be part of a team that’s redefining how safety is delivered across residential and commercial spaces.

Responsibilities

• Full-Cycle Sales Ownership: Take over all qualified inbound leads and manage the sales process across product kits, installer services, certification programs, and supply-install projects.

• Full-Cycle Sales Ownership: Reach out to cold outbound leads and manage the sales process across product kits, installer services, certification programs, and supply-install projects.

• Closing Expertise: Use persuasive communication, objection handling, and structured deal negotiation to consistently close deals.

• Smart Selling: Apply upselling/downselling strategies to maximize deal size and customer lifetime value.

• Installer Sales: Ensure every job is sold don’t just pass on leads to installers.

• Certification Sales: Clearly communicate the value of certification packages to contractors/installers.

• CRM Mastery: Keep accurate, real-time data in Zoho CRM.

• Reporting: Deliver weekly reports on sales pipeline, closed deals, and margin contribution.

Qualifications

• 2+ Years Experience in sales closing (not customer support or appointment setting).

• A strong track record closing warm or high-ticket inbound and outbound deals.

• Fluent English communication skills – both written and spoken – with a clear, professional accent.

• Experience with Zoom/phone-based sales, ideally for Australian clients.

• Comfort with Zoho CRM (or similar platforms), call tools, and online payment systems.

• A strategic mindset: You know how to build urgency, manage objections, and secure payment commitments on the call.

View Job

GP Resourcer (Appointment Setter)

Status: Full Time (40 hours)
Schedule: Monday to Friday 12:00 pm - 8:00 pm AEDT (9:00 am - 5:00 pm PHT) 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities (60–70%) – Outbound Calling & Appointment Setting

• Make 25–30 outbound calls per day to GPs using verified phone/mobile/email lists

• Perform quick pre-call research (e.g., current workplace/location, basic background, LinkedIn where available)

• Use provided scripts (different versions for Australian Fellows vs. overseas-trained doctors)

• Book appointments for consultants (initial booking via phone; consultant follow-up via Teams)

• Leave messages and manage simple follow-up attempts (typically 1–3 touches, then move on)

• Capture outcomes, notes, and next steps accurately in the CRM

Supporting Tasks (30–40%) – Admin & Database / Mailers

• Update and maintain the GP database and records in the CRM/ATS

• Assist with newsletters and 1–2 database mailers per week (coordinate content from consultants)

• Upload/manage lists and support general admin tasks related to resourcing

Success Measures (Practical Expectations)

• Consistently completing 25–30 calls/day (with light research per call)

• Approximate outcomes discussed as a guide:

  • ~100 calls/week → 5–6 booked appointments/week (targets are not rigid KPI-heavy)

• Clean CRM hygiene: notes, status, follow-ups recorded properly

Tools & Systems

• CRM/ATS: JobAdder

• Contact/lookup tool: Lusha

• Research: LinkedIn (where possible)

• Calling: VoIP/calling solution provided, aiming to display an Australian number

Reporting Line

• Reports directly to the business owner/lead consultant

• Works closely with another senior consultant (dotted-line collaboration)

Ideal Candidate Profile

• Comfortable with high-volume outbound calling and hearing “no” without losing momentum

• Enthusiastic, positive, and consistent—motivation matters more than seniority

• Strong communication skills (clear phone manner, confident with professionals)

• Detail-oriented with good admin habits (accurate notes and follow-through)

• Ability to do quick research and tailor the opener/context of the call

• Healthcare or recruitment exposure is a plus, not required (training provided)

Why This Role

• Learn a niche, high-value market: GP recruitment in Australia

• Work with highly experienced consultants (significant industry experience)

• Clear growth path: strong performers may progress into a recruiter/consultant role over time

View Job

Patient Coordinator

Status: Full-time (40 hours/week)
Schedule: Monday to Friday within 10:00 AM – 8:00 PM UK time (6:00 PM - 4:00 AM PHT)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities

• Respond promptly to client inquiries via WhatsApp, Instagram, and phone calls (within 10 minutes during working hours).

• Manage the clinic’s online booking system (Pabau)—schedule, confirm, and update client appointments.

• Handle incoming calls and messages professionally, escalating time-sensitive or complex issues (e.g. complaints, treatment-related inquiries, emergencies) to the clinic manager.

• Monitor and respond to social media DMs, particularly on Instagram, and convert inquiries into bookings.

• Ensure every potential client interaction is optimized for high conversion and a premium experience.

• Collaborate with the clinic manager to ensure client records are updated on their internal system (note: this part is handled in-house).

• Follow communication templates and maintain consistency in tone and professionalism.

Tools & Platforms

• WhatsApp (for communication and call handling)

• Instagram (for inquiries and engagement)

• Pabau or any similar booking system experience is a plus (training can be provided)

Qualifications

• Prior experience in customer support, reception, or admin coordination in a clinic or healthcare setting preferred

• Excellent written and verbal communication skills in English; must be grammatically accurate with neutral accent

• Experience handling client-facing communication through social media and messaging apps

• Highly organized, responsive, and able to manage time-sensitive communication efficiently

• Comfortable following SOPs and escalating as needed (no decision-making without manager approval)

View Job

Administrative Assistant

Job Title: Administrative Assistant (Part-time)
Location: Remote
Industry: Medical Devices Distribution

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

*Terms and conditions apply.

Company Overview

Our client is an Australian-based medical devices importer and distributor supplying products directly to consumers, particularly mothers preparing for labor. With a growing business and multiple moving parts across operations, marketing, and partnerships, our client is seeking a reliable and proactive Administrative Assistant to help streamline workflows, manage follow-ups, and ensure important tasks don’t fall through the cracks.

About the Role

This role is ideal for someone highly organized, detail-oriented, and comfortable handling a wide variety of administrative and coordination tasks. You will work closely with the Director and key internal team members to support daily operations, project coordination, and communications.

The position will initially start part-time (20 hours per week) with the potential to scale to full-time as responsibilities grow.

Key Responsibilities

• Manage and organize incoming emails (filtering, categorizing, flagging priority items, and drafting responses where appropriate)
• Conduct online research (e.g., identifying potential affiliates such as birth classes and related partners)
• Maintain and update Google Sheets and internal tracking documents
• Follow up with stakeholders and partners via email to ensure projects and initiatives stay on track
• Support affiliate outreach campaigns (building contact lists, sending templated emails, tracking responses)
• Assist with expo and event preparation (checklists, website updates, materials coordination)
• Update marketing materials in Canva (e.g., inserting QR codes, minor brochure edits)
• Assist with general administrative tasks as assigned
• Provide light customer service support when required

Required Skills & Experience

• Proven experience in administrative support or virtual assistance
• Strong written English communication skills
• Excellent organizational and follow-up skills
• Proficiency in Google Workspace (Docs, Sheets, Gmail)
• Ability to work independently and manage task-based workloads
• High attention to detail

Nice to Have

• Experience using Canva (for simple brochure edits and QR code placements)
• Social media experience
• Basic marketing or affiliate outreach experience
• Familiarity with project coordination workflows

Reporting Line

• Reports directly to the Director and/or Business Partner
• Collaborates with a small internal team (approximately 2–3 key team members)

Who We’re Looking For

We’re seeking someone proactive, resourceful, and comfortable taking ownership of tasks. This is a role for someone who enjoys bringing order to busy workflows and ensuring projects move forward efficiently.

If you are organized, dependable, and enjoy supporting growing businesses, we’d love to hear from you. View Job

Sales Development Representative

Job Title: Sales Development Representative

Status: Full-Time (40 hours/week)

Schedule: 7:00 AM to 3:00 PM Philippine Standard Time | 9:00 AM to 5:00 PM Queensland Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

 

*Terms and conditions apply.

Responsibilities:

• Own and manage the top of the sales funnel, including reactivation and cleansing of 6,000+ existing leads in the CRM.

• Consistently generate 50 qualified appointments per month through a mix of cold calling, warm calling, email outreach, and inbound lead follow-up.

• Qualify leads and route them to the appropriate internal teams.

• Utilize and maintain CRM tools effectively, ensuring all activities and communications are logged and up to date.

• Collaborate with founders to optimize sales strategies, messaging, and processes.

• Source new leads via scraping tools or platforms such as Apollo and ZoomInfo.

• Use LinkedIn for research, outreach, and relationship building.

• Work toward transitioning into a leadership role as the business scales.

Qualifications:

• Experience in a Sales Development, Lead Generation, or similar outbound sales role.

• Strong understanding of outbound sales processes, lead qualification, and CRM usage.

• Excellent verbal and written communication skills in English.

• Experience with cold calling and objection handling.

• Comfortable working independently and remotely in a fast-paced environment.

• Highly organized with attention to detail.

• Strong preference for candidates with experience using monday.com, Go High Level, or similar CRMs/marketing automation tools.

• Familiarity with LinkedIn prospecting and lead scraping tools is a plus.
  
  Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

View Job

Social Media/SEO Specialist

JO 16377 | Social Media/SEO Specialist

Job Status: Part-time (20 hrs/week)
Work Schedule: 9 am to 1 pm Manila Time
 
Why Choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Company Overview

The client is an Australian-based consulting firm providing Work Health & Safety (WHS), ISO consulting, and limited HR support services. The company supports clients across multiple industries, including construction, warehousing, and other regulated sectors. The client is focused on building brand awareness and generating new leads through digital channels.

Role Overview

We are seeking a Social Media & SEO Specialist to take full ownership of our digital presence across Instagram, Facebook, and LinkedIn, while also managing SEO initiatives to improve our Google search rankings. This is a hybrid role combining social media management, paid ads, content creation, and SEO reporting.

The ideal candidate is creative, data-driven, and capable of working independently while collaborating closely with the company directors.

Key Responsibilities

Social Media Management

• Manage and maintain company social media accounts on Instagram, Facebook, and LinkedIn
• Create and publish at least one post per day
• Develop a monthly content calendar and schedule posts and stories in advance
• Write engaging captions and generate content ideas aligned with provided topics
• Ensure consistent branding, aesthetics, and visual identity across all platforms
• Create a mix of:
  • Informational posts (WHS, ISO, compliance-related content)
  • Safety and legislation-related posts (Australia-focused)
  • Company service highlights
  • Engagement posts (questions, prompts, interactive content)
  • Repurpose Instagram content for LinkedIn and Facebook

Paid Advertising & Lead Generation

• Plan, set up, and manage paid ads on social media platforms
• Optimize ads to support brand awareness and lead generation
• Monitor ad performance and recommend improvements

Community Management

• Monitor and respond to comments and direct messages on social media
• Acknowledge inquiries and forward qualified leads to the consulting team
• Act as a first-level filter for social media inquiries

SEO Management

• Improve Google search rankings and overall online visibility
• Conduct keyword research and implement SEO strategies
• Monitor website ranking against competitors
• Track metrics such as clicks, traffic growth, and keyword performance
• Use own SEO tools initially (company may provide subscriptions if beneficial)

Reporting & Analytics

• Prepare monthly performance reports, including:
  • SEO performance and keyword rankings
  • Website traffic and click-through data
  • Social media performance (engagement, reach, clicks, ad results)
• Provide insights on what’s working, what’s improving, and recommendations

Requirements & Qualifications

• Proven experience in social media management and basic to intermediate SEO
• Experience running paid social media ads
• Strong content creation skills (visual aesthetics + copywriting)
• Ability to turn provided information into clear, engaging posts
• Comfortable using own SEO and social media tools
• Experience managing Instagram and LinkedIn pages preferred
• Industry-specific experience (WHS/ISO) not required — training and materials will be provided
• Ability to work independently and take ownership of the role

Nice to Have

• Experience creating short-form video content
• Portfolio showcasing managed social media accounts and ad campaigns
• Familiarity with Australian audiences or B2B consulting brands

View Job

Digital Marketing Specialist

Work Arrangement: Full-Time | 40 hrs/week, 8 hrs/day, 5 days/week
Work Schedule: 8:00am–5:00pm AEST

About the Client:

Our client operates multiple profitable businesses in Australia, including a strong e-commerce operation selling medical and first aid supplies nationwide, plus training and professional development services. They are investing for growth and want to build a long-term offshore team.

Responsibilities:

• Manage and optimize Google Ads (Search/Shopping) and Google Merchant Center (feed health, disapprovals, product data).
• Monitor performance and improve ROAS/efficiency while controlling budget and reducing wasted spend.
• Execute e-commerce SEO: write/upgrade product pages (descriptions, specs, FAQs) with ethical, user-first content.
• Improve conversions by enhancing product pages and prioritizing top-impact products from a large catalog.
• Update and publish content/images in WordPress/WooCommerce (basic image resizing/editing included).
• Run a simple, consistent social media plan (content calendar, scheduling, channel upkeep); advise on paid social if needed.
• Use analytics to report insights and recommend next actions (traffic, conversions, ROAS, product performance).

Qualifications:

• Proven experience managing Google Ads + Google Merchant Center / Google Shopping (must-have)
• Strong e-commerce SEO writing experience (product-focused)
• Experience with WordPress + WooCommerce (preferred)
• Comfortable editing images for web and doing hands-on publishing work
• Independent worker who can advise, propose, and execute 
• Strong English communication skills

View Job

Low Voltage & Audio Visual Estimator

Status: Full time / 40 Hours / week 
Work Schedule: 9:00 AM to 6:00 PM PST/ 1:00 AM to 10:00 AM PHT (Monday to Friday)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Us:

Our client is telecommunication and cable infrastructure company that provides advisory, design, project management, and construction administration services supporting critical low-voltage infrastructure. The firm was established in 2006 and delivers comprehensive technology solutions across multiple disciplines.

Core Services:

Our expertise includes planning, design, specification development, project management, and implementation support for the following technologies:

• Physical Infrastructure Design
• Structured Cabling and Communications Systems Design
• Communications Technology Implementation
• Data Center Design and Support

Position Overview:

Our client is seeking a detail-oriented and experienced Estimator with strong knowledge of the low voltage cabling industry and Audio Visual systems. The ideal candidate has hands-on experience in structured cabling, AV systems, and construction estimation processes.

This role is responsible for analyzing project documents, performing material take-offs, developing scopes of work, and preparing competitive and accurate project estimates for data, telecommunications, and AV infrastructure projects.

Key Responsibilities:

Preconstruction & Estimating:

• Review contract documents, drawings, and technical specifications thoroughly.
• Understand industry-standard construction means and methods.
• Perform detailed take-offs using Bluebeam.
• Prepare accurate cost estimates for structured cabling, IT infrastructure, and AV projects.
• Design and estimate IT and low voltage projects.
• Develop comprehensive scopes of work including: Scope inclusions, Scope exclusions, System classifications
• Submit and manage RFIs (Requests for Information)
• Prepare and submit RFQs (Requests for Quotation) to vendors and subcontractors.
• Review supplier and subcontractor quotes to ensure completeness and compliance with project requirements.
• Identify scope gaps, overlaps, and risk factors in bid documents.

Project & Technical Review:

• Interpret architectural, electrical, and low voltage drawings.
• Understand building systems and construction materials.
• Evaluate electrical and engineering concepts as related to data and AV systems.
• Attend virtual pre-bid meetings as required.
• Collaborate with project management and engineering teams during the bid phase.

Required Qualifications:

• Proven experience estimating in the low voltage cabling industry.
• Experience estimating Audio Visual systems (preferred if combined; optional if role is specialized).
• Strong knowledge of:
• Structured cabling systems (copper, fiber optic)
• Data & telecommunications infrastructure
• Commercial construction processes
• Ability to read and interpret: Construction drawings, Contract documents, Technical specifications
• Proficiency in Bluebeam for take-offs.
• Experience developing detailed scopes of work.
• Familiarity with RFQ and RFI processes.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment.

Preferred Qualifications:

• Experience estimating both structured cabling and Audio Visual systems.
• Background in IT infrastructure design.
• Experience working with U.S.-based commercial construction projects.
• Familiarity with supplier and subcontractor coordination.
• Knowledge of industry standards such as BICSI, TIA/EIA (a plus).

View Job

Sales Representative

Part time
Monday to Sunday (8am to 12nn AEDT)
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Our Client

Our client operates within a government rebate program that upgrades residential homes from gas to electric solutions. The company has been operating for approximately two years and works closely with homeowners to provide energy-efficient air conditioning and hot water systems at discounted rates under the VE Energy Upgrade Program. They currently have onshore sales staff and are expanding by hiring their first offshore sales representative.

Key Responsibilities

• Contact and follow up with leads generated from digital marketing campaigns

• Close sales with residential homeowners in the Victoria metro area

• Reach out to leads using multiple communication methods (calls, messages, emails) to ensure contact

• Educate prospects on air conditioning and hot water systems available under the VE Energy Upgrade Program

• Schedule appointments and coordinate next steps with internal teams

• Manage and collect initial customer payments as part of the sales process

• Maintain accurate lead tracking and updates in Web CRM

• Report directly to the business owner on progress, conversions, and pipeline status

Required Qualifications

• Proven experience in sales, preferably phone-based or lead-driven sales

• Strong communication and persuasion skills

• Ability to confidently speak with homeowners and explain technical products in simple terms

• Knowledge or prior experience with air conditioning and hot water systems

• Experience or familiarity with the VE Energy Upgrade Program (strongly preferred)

• Comfortable using CRM systems (Web CRM experience is a plus)

• Reliable internet connection and professional remote work setup

Preferred Qualifications

• Experience selling government-subsidized or rebate-based products

• Background in residential home services, energy, utilities, or construction-related sales

Tools & Communication

• CRM: Web CRM

• Calling tools: To be provided by the client (e.g., RingCentral, Dialpad, Aircall)

• Internal communication with the client via Zoom or WhatsApp

• Calls to customers must appear as standard phone calls (not WhatsApp or similar apps)

View Job

Virtual Assistant

JO 16224 | Virtual Assistant

Status: Part-time/20 hours a week
Schedule: 10:00 PM to 1:00 AM Manila Time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

  *Terms and conditions apply.

Role Summary

We’re looking for a detail-oriented virtual assistant with hands-on social media posting skills to support our marketing and administrative workflows. The core focus is building and maintaining email databases (from publicly available sources), assisting with email campaign execution in Zoho, and posting content on key social channels.

Key Responsibilities

Email Database Building & Management (Primary)

• Research publicly listed business contact emails from company websites (e.g., real estate firms, general contractors, property management companies).

• Capture and organize contact details accurately (often multiple contacts per company).

• Maintain clean records in Excel/Sheets and import/update into Zoho.

• Continuously expand and segment databases for existing and prospective clients.

Email Campaign Support (Zoho)

• Assist in setting up and sending email campaigns in Zoho (with management oversight).

• Use provided email templates/content and scheduled send plans.

• Monitor inbox responses and forward all replies to the Business Development Manager.

• Track what’s been sent and provide weekly status updates.

Social Media Posting & Light Content Support

• Schedule and publish posts on Instagram, plus Facebook and TikTok.

• Collaborate with the team to help generate/post content (initially guided; more ownership over time).

• Maintain a simple posting cadence (e.g., twice a month for Instagram, subject to updates).

Reporting & Admin Support

• Maintain task logs and weekly progress reports (completed tasks, database count, campaign status, next steps).

• Follow instructions consistently and communicate blockers early.

Required Skills & Qualifications (Non-negotiables)

• Strong administrative skills and high attention to detail (data accuracy is critical).

• Familiarity with social media platforms and how to post properly (IG/Facebook; TikTok a plus).

• Experience building/maintaining contact lists and databases (Excel/Google Sheets).

Qualifications

• Experience using Zoho (CRM / Campaigns / email tools) is strongly preferred.

• Basic understanding of email campaign workflows (lists, segmentation, scheduling, tracking).

• B2B marketing/admin support experience.

Tools & Systems

• Zoho (required platform)
• Excel / Google Sheets
• Instagram, Facebook, TikTok

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations

View Job

Technical Designer

Job Role: Technical Designer

Status: Remote | Part-Time (30 hours/week)
Schedule: Monday to Friday | 8:00 AM – 3:00 PM NZ Time (3:00AM – 10:00AM PHT) TBD

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective
The Technical Designer will be responsible for overseeing the design of truck bodies and trailers from concept to pre-manufacture, ensuring all builds meet client specifications, industry regulations, and company quality standards. This role requires strong CAD expertise to produce accurate technical drawings, as well as the ability to liaise effectively with clients, sales, and production teams.  Success in this role will be measured by design accuracy, timely project delivery, and positive feedback from both clients and internal teams.

Job Responsibilities

• Develop truck body and trailer designs to client specifications, including custom builds prior to manufacture
• Review client briefs, clarify requirements, and ensure designs are fit for purpose
• Ensure designs comply with NZ transport regulations, safety standards, and manufacturing capabilities
• Create accurate CAD models and technical drawings using approved CAD software
• Update and maintain design files for production
• Provide detailed drawings to fabrication and production teams Liaise with sales, production, and procurement teams to ensure smooth design-to-build transition
• Participate in project meetings to provide design input
• Track design progress against project timelines Attend client meetings (in person or virtual) to confirm technical requirements
• Provide professional input on design feasibility and alternatives
• Ensure design solutions meet both functional and aesthetic expectations Implement and maintain design quality checks
• Identify opportunities to improve design efficiency, cost effectiveness, and product performance
• Maintain awareness of industry trends and technology

Job Qualifications:

• Degree in Mechanical Engineering, Industrial Design, Drafting, or a related field
• Proven experience in truck body and trailer design, including custom builds and pre-manufacture design work
• Strong proficiency in CAD software (e.g., AutoCAD, SolidWorks, Inventor, or equivalent) for 3D models and technical drawings
• Understanding of NZ transport regulations, safety standards, and compliance requirements
• Experience producing detailed fabrication and production-ready drawings
• Ability to interpret client briefs, clarify technical requirements, and deliver fit-for-purpose design solutions
• Strong knowledge of manufacturing processes, materials, and fabrication techniques for truck bodies and trailers
• Excellent coordination skills with sales, production, and procurement teams to support design-to-build transitions
• Experience participating in project meetings and managing design timelines and deliverables
• Strong problem-solving skills with the ability to assess design feasibility and propose practical alternatives
• High attention to detail with a commitment to design quality checks and continuous improvement
• Good communication skills, confident in liaising with clients both in person and virtually
• Proactive mindset with an interest in industry trends, new technologies, and performance improvements

View Job

Construction Estimator

Status: Full time / 40 Hours / week 
Work Schedule: 8:00 AM to 5:00 PM AEST/ 5:00 AM to 2:00 PM PHT (Monday to Friday)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Our Client:

Our client is a growing residential construction and home renovation business based in Melbourne, Australia. Operating for nearly two years, the company primarily delivers insurance repair works alongside selective private renovation projects such as bathrooms, balconies, and internal refurbishments. The business is owner-led, hands-on, and currently expanding its systems and processes to support growth and efficiency.

Role Overview:

Our client is seeking a skilled Construction Estimator to provide remote estimating support for residential insurance repairs and renovation projects. This role is designed to free up the business owner’s time by taking site photos, notes, and insurer schedules of work and converting them into clear, structured, and priced estimates within their estimating software.

Key Responsibilities: 

Estimating & Quoting

• Convert site photos, written notes, and insurer-provided schedules of work into complete construction estimates
• Build scopes of work covering:
• Demolition and strip-outs
• Protection of existing areas
• Repairs and rebuilds (bathrooms, doors, painting, roofing, balconies, etc.)
• General residential construction activities
• Assign pricing to individual line items to generate full job totals
• Prepare estimates ready for review, adjustment, and submission by the business owner
• Focus on efficient quoting for tender/insurance purposes, with higher-level detail at quote stage

Software & Systems Development

• Work within the client’s estimating software - Buildern (Which is similar to tools such as Buildertrend, Simpro,Buildxact etc.)
• Help build and refine:
• Cost codes and categories
• Catalogues of materials and labour
• Pre-builds and templates for repeatable work (especially bathrooms, kitchens, laundries)
• Gradually improve estimating efficiency and consistency over time

Post-Quote Support (When Jobs Are Won)

• Assist with more detailed breakdowns when required, such as:
• Higher-level bills of materials
• More detailed labour or trade sequencing
• Support job planning once projects convert from quote to live work

General Support Duties

• Provide estimating-related administrative or construction support tasks during quieter periods
• Collaborate closely with the business owner and respond to clarification questions as needed

Required Skills & Experience:

Essential:

• Proven experience in residential construction estimating
• Strong understanding of:
• Residential construction methods
• Typical repair and renovation workflows
• Materials and labour requirements
• Ability to interpret site photos and written descriptions accurately
• Experience using construction estimating software Buildern ( or similar programs Buildxact, Simpro, Buildertrend
• Detail-focused, organised, and able to work independently
• Comfortable working remotely and managing tasks within agreed timeframes

Highly Desirable:

• Experience with insurance repair estimating
• Familiarity with Australian construction standards, materials, and labour practices
• Prior experience building catalogues, cost codes, or estimating templates
• Ability to suggest efficiencies or improvements to estimating processes
• Ability to understand construction drawings and specifications.
• Proficient in English language.

View Job

Virtual Assistant – Real Estate (CRM, Lead Management & Social Media Support)

Job Title: Virtual Assistant – Real Estate (CRM, Lead Management & Social Media Support)

Status: Full-Time (40 hours/week)

Schedule: 7:00 AM to 3:00 PM Philippine Standard Time | 10:00 AM to 6:00 PM Sydney Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities:

CRM & Lead Management

• Manage and maintain HubSpot CRM

• Clean and organize a database of approximately 12,000 contacts

• Segment and categorize leads (hot, warm, cold, disqualified)

• Maintain accurate records and ensure data integrity

• Support lead qualification and, where applicable, appointment setting

Administrative Support

• Manage calendar scheduling and appointments

• Organize and clean email inboxes

• Ensure smooth day-to-day backend operations

• Assist with business organization using Outlook, Google Mail, and Exchange 365

Social Media Management

• Create and post real estate-related content tailored to the Australian market

• Assist in developing content that positions the client as an industry expert in house and land

• Post and manage content across platforms such as Instagram, TikTok, Facebook, and Meta

• Use tools like Canva and CapCut for content creation and editing

Qualifications:

• Previous experience as a Virtual Assistant (real estate experience preferred)

• Strong working knowledge of HubSpot or similar CRM systems

• Excellent organizational and time-management skills

• Ability to prioritize tasks and work independently

• Strong written English communication skills

• Familiarity with social media platforms and content posting
  Reliable internet connection and availability

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

 

View Job

Client Expansion Strategist

Client Expansion Strategist

Status: Full-Time (40 hours/week)
Schedule: 7:00 AM to 4:00 PM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• Private HMO Coverage for in-house employees from Day 1
• Employee Events Online and Face-to-Face

*Terms and conditions apply.
The Role
The Client Expansion Strategist is responsible for growing headcount through back orders and replacement conversions from existing clients, using disciplined account intelligence and timing-based outreach. This role does not provide day-to-day support. Instead, it focuses on:

• Identifying the client’s “next reasonable hire” based on workload and business signals, and
• Running a structured recovery motion for at-risk and cancelling contracts to protect revenue and headcount where possible.

This role is designed for a market with natural churn: success is measured by net headcount contribution and recovered runway, not perfect retention.

What Success Looks Like (12 months)

• Back orders become a repeatable motion (not ad hoc)
• Replacement demand is converted faster and more consistently
• At-risk/cancelling clients receive structured outreach and recovery offers
• Clear visibility exists across accounts: where expansion is likely, where churn is inevitable, and why
• Operations receives high-quality, ready-to-execute job orders (not vague “maybe” demand)

Key Responsibilities

1. Expansion Identification (Next Reasonable Hire)
   • Study client’s current structure and staffing mix (roles, coverage, workload distribution)
   • Use available data signals (time sheets, workflow patterns, role creep, overtime trends, ticket volume, hiring requests) to identify expansion opportunities
   • Develop clear expansion recommendations:
     • role title + outcomes
     • daily activities
     • success measures
     • recommended schedule (FT/PT)
     • create a simple “Expansion Brief” for Client Placement and the client
2. Expansion Outreach & Back Order Conversion
   • Run regular expansion check-ins with selected clients (timed to signals, not random)
   • Propose expansion when evidence supports it (capacity constraints, workload spillover, leadership bottlenecks)
   • Convert approved expansion intent into complete job orders
   • Ensure job orders are “committed demand” before handoff:
     • budget confirmed
     • role clarity
     • hiring timeline
     • decision-maker confirmed
3. Replacement Conversion (High-Intent Demand)
   • Act on replacement triggers immediately (resignation, performance issue, role change)
   • Convert replacement conversations into:
     • faster replacement job orders, and where applicable
     • role redesign opportunities (fix what caused the failure)
     • optional back order if workload remains
4. Client Recovery Calls (Cancellation / At-Risk)
   • Contact clients who are:
     • cancelling their last contract
     • reducing hours materially
     • showing strong churn signals (non-payment risk, inactivity, repeated issues)
5. Conduct structured recovery calls to:
   • • understand the real cause of cancellation (budget, performance, fit, business downturn, expectations mismatch)
     • assess if recovery is possible and appropriate
     • offer practical options that protect both client and Remote Staff, such as:
       • role adjustment / scope reduction
       • temporary hour reduction plan with a re-expansion date
       • replacement where performance is the root issue
       • short-term “recovery runway” agreement (e.g., 30–60 days)
       • escalation to HROD Support / Ops leadership when needed
   • Ensure any recovery arrangement is documented and handed off correctly
6. Account Intelligence & Internal Alignment
   • Maintain an account “expansion readiness” view:
     • green = likely expansion
     • amber = stable but watch signals
     • red = likely churn
   • Share insights weekly with Ops, Placement, and Support:
     • why accounts churn
     • what roles expand
     • patterns by client type
   • Provide market feedback to Marketing for content topics and positioning

Required Skills & Profile:

• Strong consultative communication (comfortable challenging clients respectfully)
• Able to interpret workload signals and translate them into role recommendations
• Commercial thinking: understands margin, churn, and opportunity cost
• Structured, consistent follow-up habits (cadences, logs, next steps)
• Calm under pressure (cancellation calls require emotional control)
• Data comfort: can use timesheets, monitoring patterns, basic reporting
• Has the necessary technical requirements to enable a work-from-home setup. Visit remotestaff.ph/faq for more info

Preferred Experience:

• Staffing / recruitment / outsourcing account growth
• Customer success in a high-churn SME segment
• Experience handling cancellation recovery conversations
• Familiarity with remote workforce operations

Working Style Expectations:

• High autonomy and ownership
• Strong documentation discipline (every call logged, every next step assigned)
• Prioritizes signal-based work over random activity
• Protects Operations by disqualifying weak “expansion ideas” early

Department: Business Development / Growth:

• Works closely with: Client Placement, HROD Support, Finance/Billing, Operations Leadership
• Reports to: Director of Business Optimization (or Growth Lead)

View Job

Senior Executive Assistant

Full time
8am to 5pm EST
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Our Client

Our client is a highly professional organization working with senior stakeholders, governmental entities, and VIP-level counterparts across multiple regions. They require exceptional communication standards, discretion, and reliability in all interactions.

Position Overview

We are seeking a highly experienced Executive Assistant to support senior leadership in a fully remote capacity. This role is critical and highly visible, requiring confident communication with major stakeholders, senior government dignitaries, and other VIP members. The ideal candidate is polished, proactive, and capable of making sound decisions independently.

The role will start part-time during a short trial period (a few weeks). Upon successful completion, it will transition to full-time.

Key Responsibilities

• Manage and handle all email correspondence with senior stakeholders, government officials, and VIP contacts

• Draft and edit professional emails, letters, marketing materials, and official documents

• Schedule and coordinate meetings across time zones

• Prepare, send, and manage mass email communications

• Communicate with counterparties via phone and Zoom, discussing various matters professionally

• Support sales and marketing-related communications when needed

• Follow established guidelines, protocols, and confidentiality requirements at all times

Required Qualifications

• Several years of experience working as an Executive Assistant or similar role within major professional organizations

• Exceptional written and spoken English with a polished, professional tone

• Strong judgment and the ability to think quickly and make correct decisions on the spot

• Excellent organizational and time-management skills

• Proven ability to strictly follow rules, processes, and instructions

• Comfortable communicating via Zoom and phone with international contacts

• Flexible working schedule and availability

Preferred Qualifications

• Experience in marketing and/or sales

• Prior experience working with or for governmental organizations (major plus)

View Job

Accounts Payable Staff

Role: Accounts Payable Specialist
Work Schedule: 7:00 AM to 4:00 PM Philippines
Work Arrangement: Full Time
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

The successful candidate will report to the Finance Manager

About the Client: The company is a Japan-based logistics company with a global reputation. They have began working as a logistics provider more than 80 years ago, and our ground transportation business dates back to 1872. They provide one-stop business solutions by integrating different modes of transport throughout the world. The parent company is located in Japan, with global offices, which includes a head office in Sydney, NSW, Australia. 

Requirements:
A degree in the following subjects would be beneficial:

• Finance or Economics
• Business Studies
• Accounting
• Proven working experience as Accounts Payable Specialist
• Solid understanding of bookkeeping and accounting / finance principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software

Essential Skills

• Analytical skills
• Detail oriented and organized
• Computation skills
• Written and oral communication skills
• Problem solving skills
• Proficiency in English and in MS Office - Excel, Accounting software (SAP - Hanna Online)

Roles and Responsibilities

• Process outgoing payments in compliance with financial policies and procedures; Receipt of all invoices for our Australian (~1400 invoices) and New Zealand (~170 invoices) entities both internal and 3rd party suppliers
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data; entry of the invoices and any credit notes into SAP or onto an excel file, etc.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate reports detailing accounts payables status
• Understand expense accounts and cost centers
• Understands compliance issues around accounts payable processes

View Job

Travel Specialist (Amadeus GDS)

Status: Part-time/ 20 hours a week
Schedule: 10:30 AM to 3PM New Zealand time
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities:

• Handle incoming calls for travel assistance and make outgoing calls for follow-ups, confirmations, and promotions.
• Identify and pursue sales opportunities and offer additional travel products and services.
• Manage flight changes, cancellations, and re-bookings and provide accurate travel itineraries.
• Provide relevant information regarding flights, tours, accommodation, transport, travel insurance, travel dates and  cost
• Address customer inquiries and resolve issues and maintain a positive attitude towards customers.
• Social Media and Marketing collaterals (Flyers, Brochures)

Qualifications:

• Experience in airline ticketing and booking.
• Proficient in Amadeus GDS.
• Strong sales skills with a proven track record.
• Excellent communication skills.
• Ability to handle inbound and outbound calls.
• Exceptional customer service skills.
• Ability to work independently and unsupervised.
• Great problem solving skill.
• Strong multitasking and time management abilities.
• Attention to detail.

View Job

Virtual Assistant - Executive Support

Status: Full time / 40 Hours / week 
Work Schedule: 7:00 AM to 4:00 PM PST/ 11:00 PM to 8:00 AM PHT (Monday to Friday)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Us:

Our client believes that effective mental health care begins with truly seeing the individual—not just the diagnosis. Behind every symptom is a person with a unique story, and our client’s compassionate team is committed to honoring that humanity throughout the healing process.

Too often, mental health treatment is reduced to a one-size-fits-all formula:

Diagnosis + Predetermined Treatment = Recovery

When this approach falls short, individuals are left feeling unheard, unseen, and questioning themselves. Our client takes a different path. They recognize that the issue isn’t the person—it’s the oversimplified approach.

Here, care is personal. Individuals are not treated as conditions to be fixed, but as humans with lives worth rebuilding. By blending clinical expertise with empathy, our client creates tailored healing paths that respect each person’s strengths, challenges, and lived experience.

Role Overview:

We are seeking a highly organized, proactive Virtual Assistant to support the Vice President of Clinical Outreach. This role focuses on calendar management, communication support, operational execution, reporting, CRM hygiene, event coordination, research, onboarding logistics, and administrative follow-through.

The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to operate independently within a structured task intake system. This role requires strong written and verbal English communication skills and confidence working across Salesforce and Google Workspace tools.

Key Responsibilities: 

Calendar & Scheduling:

• Send calendar agendas and reminders. 
• Reschedule meetings as needed. 
• Follow up on scheduling changes and confirmations.

Email & Communication Support:

• Draft routine email responses for review. 
• Track email threads awaiting response. 
• Follow up on unanswered emails. 
• Organize inbox folders and rules. 
• Draft follow-up emails from internal meetings. 
• Draft follow-up emails from external meetings.

Task & Follow-Up Management:

• Track deadlines and deliverables.
• Send follow-up emails (“Per our discussion…”) 
• Maintain a running task log.
• Escalate blockers or overdue items appropriately.

Reporting & Data Preparation

• Pull Salesforce exports and predefined reports.
• Update Google Sheets dashboards. 
• Prepare weekly and monthly KPI snapshots.
• Compile data for executive review.

Document Creation & Formatting:

• Format SOPs and process documents as needed.
• Turn outlines into polished Google Docs.
• Create slide decks from notes as needed. 
• Maintain document libraries. 
• Manage and organize the Outreach Training Google Drive. 
• Ensure version control and document consistency.

CRM & Systems Support (Salesforce)

• Update and audit Salesforce records for accuracy.
• Ensure accurate contact and account information, including: Name, Role, Email, Address, Other required fields
• Upload contacts from events into Salesforce. 
• Clean up account and contact data.
• Run predefined Salesforce reports.
• Maintain CRM hygiene.
• Audit Salesforce tagging and records to ensure proper tagging.

Event & Conference Coordination:

• Assist with coordination and planning of events as needed. 
• Identify and price venues and locations.
• Track upcoming conferences and events. 
• Manage RSVPs and attendee lists. 
• Coordinate travel logistics. 
• Prepare pre-event briefing documents. 
• Handle post-event follow-ups.
• Upload event contacts into Salesforce.

Research & Market Intelligence:

• Research and identify private practice clinicians, including: Therapists, Psychiatrists, Psychologists
• Support regional outreach efforts by compiling targeted provider lists for the team

Team & Onboarding Logistics:

• Schedule interviews 
• Coordinate onboarding calendars 
• Prepare onboarding packets 
• Track training milestones
• Manage Google Forms and surveys

Qualifications:

• Proficient English communication skills (written and verbal) – required. 
• Experience supporting executives or operations-heavy leadership roles. 
• Strong organizational and follow-up skills. 
• Ability to manage multiple tasks and deadlines independently.
• High attention to detail and accuracy. 
• Ability to work independently.

Preferred Skills and Tools:

• Salesforce experience (preferred) 
• Strong proficiency in data entry.
• Strong communication verbally and written both internally and externally 
• Strong proficiency in Google Workspace, including: Google Docs, Google Sheets, Google Drive, Google Forms 
• Comfortable working with dashboards, reports, and shared drives

View Job

Part Time Digital Marketing Virtual Assistant

JO 16380 | Part Time Digital Marketing Virtual Assistant

Status: Part-time (20 hours/week)
Work Schedule: Monday to Friday 9:00 am to 1:00 pm AEDT (6:00 am to 10:00 am PHT)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About the Client

Our client is looking for a highly capable Digital Marketing Virtual Assistant to support multiple growing businesses. This is a remote, part-time role with a clear pathway to full-time for the right person.

You’ll work closely with the business owner and lead generation team, taking ownership of day-to-day digital marketing execution across content, social media, email, CRM, and paid channels. This role is ideal for someone who is both creative and data-driven, and who enjoys using AI tools and automation to work smarter and faster.

Key Responsibilities

• Create and manage digital content across multiple channels (social media posts, blogs, email assets, short-form video)

• Execute and schedule social media content across relevant platforms

• Edit and produce basic video content for marketing and social use

• Leverage AI tools to automate, optimise, and scale content creation and marketing workflows

• Support lead generation activities, including lead qualification and CRM pipeline management

• Manage and maintain CRM and marketing platforms (segmentation, workflows, reporting)

• Assist with email marketing campaigns from setup to optimisation

• Support and help manage paid advertising campaigns where applicable

• Track performance metrics and provide data-driven insights and recommendations

• Execute marketing strategies with speed, accuracy, and accountability

Required Skills & Experience

• Strong end-to-end digital marketing capability (content, social, email, CRM, paid ads)

• Hands-on experience creating written, visual, and video content

• Proficiency with Canva and basic video editing tools

• Experience using AI tools for content creation, automation, and efficiency

• Experience with CRM and marketing platforms, ideally including:

  • Apollo

  • Klaviyo

  • LinkedIn Sales Navigator

  • Mailchimp

• Solid understanding of lead qualification and funnel management

• Comfortable working with analytics, performance metrics, and reporting

• Able to work independently, proactively, and take ownership of execution

Nice to Have

• Experience in retail, fashion, e-commerce, or tech start-ups

• Previous experience working directly with founders or small leadership teams

• Comfort working in fast-moving, early-stage environments

View Job