Accounts Receivable Officer

Status: Remote | Part-Time (20 hours/week)
Schedule: Monday to Friday | 9:00 AM – 1:00 PM CST | 10:00 PM – 2:00 AM MNL 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience

About Us:

Our client is a dynamic, fast-growing e-commerce company that brings innovation and excitement to the fishing community. Through a monthly subscription service, they provide both beginner and expert anglers with the opportunity to discover high-quality fishing products and learn how to use them effectively. With a strong online presence and a loyal customer base, our client is redefining how outdoor enthusiasts engage with their favorite hobby.

Position Summary:

Our client is seeking a detail-oriented and reliable Accounts Receivable Specialist with strong experience in QuickBooks Online and Cash Application. This role is crucial to maintaining the financial health of the company by ensuring timely invoicing, accurate payment application, and excellent customer communication.

The ideal candidate will bring both technical accounting skills and an eye for process improvement, helping to streamline operations and maintain a high level of accuracy in financial reporting. You will work closely with the finance, customer service, and sales teams to manage incoming payments, resolve billing issues, and support month-end closing activities.

Key Responsibilities:

• Manage accounts receivable process from invoice creation to payment collection
• Accurately apply cash receipts to customer accounts using QuickBooks Online
• Monitor and reconcile customer account balances
• Investigate and resolve payment discrepancies or short payments
• Generate and distribute customer invoices and account statements
• Follow up with customers on past-due invoices via email and phone
• Assist with credit memos, refunds, and payment adjustments as needed
• Collaborate with internal teams (sales, support) to ensure proper billing and resolve disputes
• Support month-end and year-end closing processes including AR aging reports and reconciliations
• Maintain detailed records of AR transactions and ensure compliance with internal controls
• Assist with the implementation and optimization of AR processes and best practices

Required Qualifications:

• 3+ years of experience in Accounts Receivable or similar finance role
• Hands-on experience with QuickBooks Online (QBO) is a must
• Strong understanding of cash application and AR principles
• Familiarity with invoicing, collections, and reconciliation procedures
• Proficient in Microsoft Excel or Google Sheets
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Self-starter who thrives in a fast-paced, remote work environment

Preferred Qualifications:

• Experience in a subscription-based or e-commerce business
• Familiarity with payment platforms like Stripe, PayPal, or Shopify
• Previous experience working with remote teams or startups
• Exposure to financial reporting or accounting software integrations

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HR and Bid Coordinator

Status: Remote | Part-Time (20 hours/week)
Schedule: Monday to Friday | 1:00 PM – 5:00 PM PST | 4:00 AM – 8:00 AM MNL 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience

About the Role:

Our client, a technology solutions provider specializing in infrastructure cabling, low-voltage systems, security, audiovisual, and IT consulting, is seeking a detail-oriented and proactive Part-Time Bid Coordinator / HR Admin Assistant. This hybrid position supports two essential business functions: bid management and HR administration, with a stronger emphasis on bid coordination.

This is a remote, part-time opportunity (20 hours per week) ideal for someone who excels in organizing, tracking, and coordinating project bids, while also being capable of handling basic HR compliance and administrative tasks.

Key Responsibilities:

Bid Coordination (Approx. 2–3 hours per day)

• Monitor bid portals (e.g., Planet Bids across various cities) daily for relevant RFPs, RFIs, and RFQs aligned with the company’s service offerings (e.g., C-7 licensed work, structured cabling, low-voltage, AV, etc.).
• Identify and flag potential opportunities based on criteria (e.g., license requirements, bonding, manufacturer specs).
• Maintain and update a bid tracking spreadsheet including critical information (client, project, bid number, job walks, due dates, RFI deadlines, etc.).
• Set up and manage internal calendar alerts and reminders to ensure timely proposal development and submission.
• Support internal coordination by scheduling bid review meetings and drafting simple clarifications or communications with the team.
• Communicate bid details, questions, and updates with internal stakeholders via Microsoft Teams and email.
• Assist in organizing and formatting proposal documents based on templates; familiarity with proposal writing is a plus but not required.

HR Administrative Support (Approx. 1–2 hours per day)

• Maintain and update electronic personnel records and HR databases.
• Assist with basic HR tasks such as organizing review schedules, benefits information, offboarding documentation, and document audits.
• Support compliance initiatives specific to California employment law (e.g., ensuring necessary documents are filed and accessible).
• Draft administrative HR documents such as corrective actions or employee memos based on guidance and input from the management team.

Qualifications:

Required:

• At least 1–2 years of experience in an administrative, operations, or coordination role and experience in bid managmenet and exploring bids.
• Strong organizational skills with the ability to manage multiple deadlines and maintain tracking systems.
• Excellent written and verbal communication skills in English.
• Proficient with Google Workspace (Docs, Sheets), Microsoft Office (especially Excel), and communication tools like Microsoft Teams.
• Ability to work independently, proactively communicate status updates, and ask for clarification when needed.
• High attention to detail and documentation accuracy.

Preferred:

• Previous experience with bid/proposal coordination or government contracting portals (especially Planet Bids).
• Familiarity with low-voltage, structured cabling, or related tech/infrastructure industries (preferred but not required; training will be provided).
• Experience using Smartsheet or similar project management tools.
• Prior exposure to California HR compliance and employment practices.

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Bookkeeper & Admin Assistant

Job Role: Bookkeeper & Admin Assistant

Status: Remote | Part-Time (20 hours/week)
Schedule: Monday to Friday | 9:00 AM – 1:00 PM AEST | 7:00 AM – 11:00 AM MNL (flexible)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience

 
Role Objective

The Bookkeeper & Admin Assistant will be responsible for assisting in bookkeeping tasks and providing administrative support to the Company. This role requires strong attention to detail, familiarity with Australian bookkeeping practices, and the ability to work independently while following structured processes.


Job Responsibilities:

• Managing accounts payable and accounts receivable.
• Processing invoices, payments, and bank transactions.
• Reconciling bank statements and resolving discrepancies.
• Assisting in the preparation of financial reports and statements.
• Ensuring accurate financial records and ledger maintenance.
• Supporting payroll processing and employee reimbursements.
• Maintaining compliance with relevant financial and tax regulations.
• Assisting in general ledger reviews and identifying anomalies.

Administrative Responsibilities:

• Organizing and maintaining financial records.
• Setting up and managing client accounts in Xero.
• Assisting with contract and document management.
• Communicating with clients regarding bookkeeping-related queries.
• Supporting the business with additional administrative tasks as needed.

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Job Qualifications:

• At least 5 years of bookkeeping experience, preferably with Australian clients.
• Proficiency in Xero (strongly preferred); experience with MYOB and QuickBooks is a plus.
• Solid understanding of accounts payable, accounts receivable, bank reconciliation, and payroll processing.
• Experience in handling financial transactions, cost allocation, and compliance requirements.
• Strong attention to detail and accuracy in financial reporting.
• Ability to analyze financial statements and reconcile discrepancies.
• Strong organizational and time management skills.
• Excellent communication skills for liaising with clients and internal teams.
• Familiarity with Australian tax regulations and accounting standards is an advantage.
• High level of discretion and confidentiality in handling financial data.

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Social Media Content Editor & Motion Designer

Job Title: Social Media Content Editor & Motion Designer

Status: Part-Time (30 hours/week)

Schedule: 6:00 AM to 3:00 PM Philippine Standard Time | 8:00 AM to 5:00 PM Melbourne Time (Mon-Fri)

About the Client:
Our client is a forward-thinking agency that combines creativity and strategy to deliver impactful digital campaigns. They value innovation, consistency, and high-quality storytelling — and they’re looking for someone who shares that vision to bring their social presence to life.

Responsibilities:

• Create engaging multimedia content (text, images, videos) that aligns with brand voice and target audience interests

• Edit social-first video content with dynamic pacing for vertical (TikTok, IG Reels) and horizontal formats (YouTube, commercial use)

• Mix clean background music, ambient sound, voiceovers, and ensure overall sound balance

• Develop branded visual elements such as animated lower-thirds, logo reveals, title cards, and maps

• Design static social tiles and visual assets

• Manage media assets and timelines to maintain consistent branding and delivery schedules

• Stay ahead of platform updates, emerging tech, and social trends to ensure content remains relevant and fresh

• Monitor competitor content and recruitment trends to inform creative direction

• Maintain brand consistency across all platforms through cohesive messaging, tone, and visual execution

Qualifications:

• Proven experience editing social content, especially short-form video

• Proficient in Adobe Premiere Pro (After Effects or Photoshop a plus)

• Strong understanding of major social platforms: Instagram, TikTok, YouTube, LinkedIn, Facebook, Twitter

• Demonstrated experience in personal or employer branding through content creation

• Excellent verbal and written communication skills

• Sound design proficiency: capable of mixing audio layers, cleaning dialogue, and selecting music

• A creative self-starter who thrives in fast-paced environments and can problem-solve independently

• Able to take and implement feedback effectively, even when working with limited footage or assets

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Junior Trader-Risk Analyst

Job Role: Junior Trader-Risk Analyst

Status: Remote | Full-Time (40 hours/week)
Schedule: Monday to Friday | 8:00 AM – 5:00 PM AEST 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective
This position plays a critical part in maintaining the integrity and competitiveness of our sports and racing markets by performing detailed customer profiling, effective liability management, and dynamic price monitoring. The role requires the prompt and precise updating of site content and event results, as well as the establishment and upkeep of market offerings that meet customer demand.

Job Responsibilities

• Customer profiling based on individual transactional and betting history.
• Liability management and price monitoring of events and markets.
• Ensuring site-content for desktop and mobile is displaying up-to-date, relevant pricing and content.
• Resulting completed sports events promptly and accurately when required.
• Establishing and maintaining markets for events on our platform for our customers to bet into.
• Handling customer enquiries, providing answers via our customer service team and solutions to our customer’s needs in a timely manner.

Job Qualifications

• Ambitious, analytical thinker, team player, with a ‘can do’ attitude.
• Ability to make time-critical decisions and execute set tasks within specific timeframes.
• Nights and weekend shifts (including public holidays) suit your current lifestyle with a focus on flexibility.
• Can demonstrate your background in mathematics, analytics, or previous experience with numerical data-entry.
• Clear communicator both written and verbally, with both customers and key stakeholders.
• A genuine interest in Racing & Sports and a broad understanding of the Australian wagering industry.
• Must have fast internet to your home.

  View Job

Conveyancing Paralegal

Schedule: Monday to Friday (Full-Time)
AUS 8:00 AM to 5:00 PM AUS AEST
PH 6:00 AM to 3:00 PM

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.
 

Key Responsibilities

• Independently manage settlements and tasks on the PEXA platform

• Prepare adjustments, calculate penalty interest, and balance workspaces

• Order property searches and maintain thorough documentation

• Manage client files via CRM (LEAP experience a plus)

• Monitor and organize emails, attachments, and documents (Outlook)

• Review and edit legal contracts and documents

• Track project timelines and key deadlines

• Handle data entry and reporting via Google Sheets

• Remain accessible on MS Teams for internal communication

Ideal Candidate

• Previous experience working in a property law or conveyancing role within an Australian law firm

• Mastery of the PEXA platform and confident managing settlements end-to-end

• Strong organizational skills with exceptional attention to detail

• Proficient in Google Sheets, Adobe PDF editing, and Outlook

• Experienced with ordering and managing property-related searches

• Reliable, consistent, and available during scheduled hours

• Willing to commit to a long-term, performance-driven contract

• LEAP CRM experience is advantageous

Technical Requirements

• A Windows-based computer with a minimum of 16GB RAM (Macs are not compatible)

• Proficiency with:

• Adobe Reader & PDF Editor

• Google Suite (especially Sheets)

• MS Teams

• LEAP or similar CRM

• PEXA Workspace

• Stable internet connection with a backup solution and consistent power supply
   

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Bookkeeper

JO 15836 | Bookkeeper
Job Status: Full-time ( 40 hours/week)
Work Schedule: Monday to Friday 7:00 AM - 3:30 PM Philippine Time

Why Choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About the Client
Our client is a growing group of companies in the Australian energy sector with operations spanning solar energy services, embedded network billing, and electricity/gas retailing. With a strong internal finance structure and clear processes, they are looking to expand their remote team by bringing on a dependable and experienced Bookkeeper to support their continued growth.

Role Overview

Our client, an established energy solutions provider operating in the Australian market since 2018, is seeking a detail-oriented Bookkeeper to support their internal finance team. This role involves maintaining accurate records for three associated companies within the group, primarily using Xero. You will work closely with the onsite accountant and be managed by the Finance Manager.

This is a full-time remote position ideal for a bookkeeper with Australian accounting experience, keen eye for detail, and strong familiarity with Xero.

Key Responsibilities

Handle bookkeeping for three internal entities (all under the same group):

1. Solar energy services'
2. Utility billing (embedded networks like apartments, shopping centers, and retirement villages)
3. Power & gas retailing (residential & commercial)

• Data entry and reconciliation in Xero
• Manage accounts payable and receivable, including invoice processing
• Perform bank reconciliations and basic financial reconciliations
• Assist with end-of-month journals and paperwork
• Ensure accurate GST treatment in entries
• Follow clear internal procedures and workflows using the team’s project management tools
• Assist with generating reports (e.g., P&L, Balance Sheet) for accountant review if required
• Collaborate closely with the accountant; report directly to the Finance Manager
• Adhere to Australian accounting standards and logic

Qualifications

• 2–3 years bookkeeping experience (ideally in an Australian accounting context)
• Proficient in Xero (minimum 2 years’ hands-on experience preferred)
• Solid understanding of GST, bank reconciliations, and invoice workflows
• Ability to assist with month-end activities and journal entries
• Strong attention to detail and reliability in meeting deadlines
• Comfortable working in a structured and procedure-driven environment
• Experience in the energy/utilities industry is a plus, but not required
• A proactive communicator who thrives in a remote setup

Tools & Software

• Xero (Primary Accounting Software)
• Internal workflow/project management tools

 

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Sales Consultant

JOB TITLE: Sales Consultant

ROLE OVERVIEW

Our client is seeking a motivated and results-driven Sales Consultant to re-engage and qualify a large database of cold and warm leads. Your core responsibility will be to contact these leads, assess their motivation and financial readiness for home financing and custom construction services, and book qualified appointments with a senior sales representative.

 

RESPONSIBILITIES

• Conduct outbound calls using a CRM/auto-dialer to re-engage a database of 20,000+ leads from Facebook, Instagram, and Web inquiries
• Qualify leads based on interest, income, and financial readiness
• Schedule appointments with highly qualified prospects for the lead sales representative
• Maintain accurate records of calls, lead status, and follow-up actions in Pipedrive
• Meet performance targets of 2–3 qualified buyers per week

 

KEY QUALIFICATIONS

• Proven experience in sales, cold calling, or lead qualification in the real estate or property development industry
• Strong verbal communication and persuasive skills
• Familiarity with CRM systems, preferably Pipedrive
• Ability to work independently and manage time efficiently
• Knowledge of home financing or custom home building processes is a plus.

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Photo Editor & Digital Content

Part time
Working schedule: 1PM to 4PM AU Time

Primary Responsibility
Product Photo Editing:

• Remove imperfections (dust, glare, smudges)
• Maintain consistency in lighting, angle, background, and formatting
• Prepare images optimized for web (Shopify)

Secondary Responsibilities

• Assist with creating social media content (e.g., Instagram posts, stories)
• Light video editing (e.g., reels or short-form content for marketing)
• Contribute to digital marketing visuals and promotions

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Senior Bookkeeper & Compliance Accountant

Job Title: Senior Bookkeeper & Compliance Accountant
Work Schedule: 8:00 AM – 4:00 PM Australian Eastern Standard Time (AEST)
Work Type: Full-Time, Remote

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About the Role

Our client is seeking a detail-oriented and experienced Accountant / Bookkeeper to join their growing team. This full-time position is ideal for someone who thrives in a structured environment, has strong knowledge of Australian accounting practices, and is comfortable managing a variety of finance functions from bookkeeping to compliance.

You will play a key role in maintaining accurate financial records, preparing reports, and ensuring full compliance with ATO regulations. This role will also work closely with auditors and tax advisors to implement sound internal controls.

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Key Responsibilities

• Bookkeeping & Ledger Maintenance:
  Record daily financial transactions, manage Accounts Payable (AP) and Accounts Receivable (AR), and maintain updated general ledgers.

• Financial Reporting:
  Prepare monthly and annual financial reports, including management summaries.

• Tax Compliance:
  Handle Business Activity Statement (BAS) lodgments, Goods and Services Tax (GST) submissions, and ensure adherence to ATO regulations.

• Payroll Administration:
  Process employee salaries, manage superannuation, and oversee statutory deductions.

• Bank Reconciliation:
  Regularly reconcile bank statements and promptly resolve discrepancies.

• Budgeting & Forecasting:
  Assist with budgeting, financial forecasting, and provide actionable financial insights.

• Internal Controls & Liaison:
  Help implement internal controls and liaise with external auditors and tax advisors.

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Must-Have Qualifications and Experience

• Proven experience with MYOB AccountRight Premier software.

• Strong track record in managing bookkeeping, AP/AR, and general ledger updates.

• Demonstrated expertise in preparing financial reports, including monthly and annual statements.

• Solid understanding of Australian tax compliance, including BAS lodgment, GST, and ATO regulations.

• Hands-on experience in payroll processing, including statutory deductions and superannuation.

• Proficiency in bank reconciliation with a sharp eye for resolving discrepancies.

• Skilled in budgeting, forecasting, and generating financial insights.

• Experience with internal controls and working alongside auditors and tax professionals.

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Ideal Candidate Profile

• Highly organized with excellent attention to detail.

• Strong analytical and problem-solving skills.

• Ability to manage multiple tasks independently and meet deadlines.

• Excellent communication skills for coordinating with internal teams and external stakeholders.

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Work Environment

This is a remote full-time position, operating on Australian Eastern Standard Time. Candidates must be comfortable working independently and maintaining high levels of accountability in a virtual setting.

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If you meet the above criteria and are ready to contribute to a dynamic and supportive financial team, we encourage you to apply.

 

 

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Business Operations Assistant (with Bookkeeping experience)

Full time
Work schedule: 9AM to 6PM AU Time

Key Responsibilities

• Manage basic bookkeeping tasks including:

• Processing invoices and expenses

• Reconciling transactions

• Assisting with month-end reporting in coordination with the external accountant

Maintain internal operational systems and documentation

Conduct research to support decision-making (e.g., software tools, service providers)

Provide administrative support such as scheduling, email management, and data entry

Support project coordination and business process improvements

Help create templates, checklists, and SOPs to improve team efficiency

About You

• Proven experience in bookkeeping and/or business operations

• Strong organisational and administrative skills

• Excellent written and verbal communication skills

• Tech-comfortable; able to pick up new tools quickly

• Self-motivated, with a problem-solving mindset and ability to work independently

• Comfortable in a fast-evolving role where responsibilities may shift over time

Preferred Qualifications

• Experience with tools such as Xero, Google Workspace, Notion, Slack, or similar platforms

• Familiarity with small business operations or supporting founders/entrepreneurs

• Experience working in a remote or asynchronous work environment

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Digital Advertising Specialist – Google & MetaAds

JO15820 | Digital Advertising Specialist – Google & MetaAds for AU Digital Marketing Company

Job Status: Full-time (40 hours a week)
Work Schedule: Monday to Friday 8:30 AM to 5:30 PM AEST (6:30 AM to 3:30 PM Manila Time)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Job Responsibilities:

• Develop and manage paid media strategies across Google (Search, Display, Shopping, Performance Max) and Meta (Facebook & Instagram) to drive leads, sales, and ROI
• Conduct in-depth keyword and audience research to inform campaign structures
• Setup and manage conversion tracking and events across platforms (e.g., GA4, GTM, Meta Events Manager).
• Write engaging, high-performing ad copy and creative briefs for visuals Analyse performance data and implement optimisations to exceed KPIs
• Create and present detailed performance reports with insights and recommendations  Manage ad accounts for a portfolio of agency clients across multiple industries Manage Microsoft ads campaigns (desirable)
• Make recommendations to create high-converting landing pages.
• Stay across the latest trends, updates, and best practices in the paid media landscape

 About You

• You care deeply about delivering quality work and meaningful results
• Have a minimum 4 years' experience with Google Ads campaigns ((Search, Display, Shopping, Performance Max), minimum 2+ years’ experience running Meta Ads campaigns across various objectives (Conversions, Lead Gen, Awareness)
• Proven experience managing large ad accounts with significant monthly budgets
• Strong English communication and writing skills
• Ideally experienced in eCommerce and lead generation campaigns
• Confident using tools like Google Ads, Meta Ads Manager, GA4, GTM, and Looker Studio A self-starter with a passion for optimisation, testing, and scaling campaigns

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Executive Assistant to CEO

JO 15828 | Executive Assistant to CEO for AU Therapeutic Services

Job Status: Full time ( 40 hours/week)
Work Schedule: Monday to Friday 8.30AM - 5.30PM Perth time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Position Overview

We're seeking a full-time Executive Assistant to join our nature-based therapy organisation in Perth, WA. In our fourth year, we're implementing strategic expansion while maintaining our therapeutic mission helping people with trauma, disability, and mental health challenges.

Executive Assistant to CEO: Supporting leadership through effective calendar management, communication coordination, and strategic implementation. This role partners with our CEO to transform creative vision into structured action while ensuring effective time management and follow-through.

As our organisation grows, we anticipate development opportunities providing the right candidate with valuable growth in operations and executive support.

Key Responsibilities

• Manage a complex executive calendar, balancing strategic priorities with necessary commitments
• Process communications efficiently, ensuring timely responses and appropriate follow-up
• Transform creative ideas into actionable plans with clear steps and accountability
• Create and maintain organisational systems that enhance follow-through on commitments
• Prepare for meetings, document decisions, and track action items to maintain momentum
• Support team coordination and stakeholder relationship management
• Assist with strategic project implementation and business development activities

Qualifications & Skills

Required:

• Excellent English communication skills (written and verbal)
• 3+ years executive support experience with senior leaders
• Exceptional organizational abilities and systematic approach to work
• Demonstrated track record of reliable follow-through and task completion
• Proficiency with Google Workspace and collaborative tools
• Experience in administrative coordination or client service management
• Proven ability to manage complex communications and calendars
• Independent decision-making capabilities within defined frameworks

Preferred:

• Background supporting leadership in growing organizations
• Experience with NDIS service delivery and funding structures
• Skills in developing and implementing productivity-enhancing systems
• Experience with resource optimization and schedule management
• Familiarity with Zanda Practice management software and Monday Project Management software
• History of creating exceptional service experiences for stakeholders
• Getting Things Done (GTD) methodology experience
• Healthcare, disability services, or therapeutic administration background

Characteristics & Personality

We're looking for someone who is:

• Systems-driven – creates and optimizes processes that maximize productivity
• Exceptionally organized – maintains meticulous order with complete accuracy
• Consistently reliable – delivers on commitments with quality execution
• Proactively communicative – keeps all stakeholders informed appropriately
• Partnership-oriented – takes ownership of outcomes that enable CEO effectiveness
• Values-aligned – motivated by meaningful work that transforms lives
• Growth-minded – actively seeks feedback and continuous improvement
• Trustworthy – demonstrates commitment, consistency, honesty and confidentiality

Primary Importance

What matters most in this role:

1. Calendar and time management – designing executive schedules that enable strategic focus
2. Email and communication management – comprehensively handling all correspondence with professional responsiveness
3. Task tracking and completion – ensuring administrative excellence across all organizational functions
4. Stakeholder relationship management – creating outstanding interactions for clients, referrers, and team members
5. Executive support – enabling leadership to focus entirely on high-level strategic priorities
6. Operational systems – building and maintaining processes that support organizational growth

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Digital Marketing Assistant – Social Media & Content Creation

Part time
Working hours: 8:30AM to 12:30PM CDT

Key Responsibilities

• Plan, create, and schedule engaging daily content for Instagram, Facebook, and YouTube

• Design visually appealing graphics using Canva

• Edit short-form video content (for social or YouTube) as needed

• Monitor and respond to messages and inquiries on social platforms

• Stay up-to-date with current trends in health, wellness, and social media best practices

Requirements

• Proven experience managing business social media accounts

• Proficiency in Canva (or similar graphic design tools)

• Strong written communication skills

• Basic video editing skills (preferred but not required)

• Highly organized, with the ability to manage time and posting schedules independently

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Digital Marketing Assistant

Full-Time Digital Marketing Assistant
40 hours per week from Mondays to Fridays 7:00 AM - 4:00 PM PHT/ 9:00 AM - 6:00 PM AEDT

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Us:

We’re a high-energy, passionate team delivering impactful digital marketing solutions and results-driven campaigns. As a fast-paced agency, we work across a range of top-performing brands in the web, social, and e-commerce space—bringing creativity, innovation, and purpose to everything we do.
We value bold, out-of-the-box thinkers who take initiative, embrace autonomy, and are ready to own their role from day one.

Position Overview:

We’re looking for an enthusiastic Marketing Assistant to join our dynamic team and support the global expansion of an adventure travel brand. This role spans website updates, administration, and client outreach, with exciting opportunities to grow across our broader portfolio of e-commerce, adventure, and lifestyle brands.

The ideal candidate is a proactive, energetic multitasker who thrives in a fast-paced environment, takes initiative, and is eager to grow with a forward-thinking digital agency.

Key Responsibilities:

Social Media Management

• Develop and manage social media strategies across
  platforms, creating engaging content and overseeing scheduling.
• Plan and execute high-performing Meta ad campaigns, using insights and analytics to drive growth and optimise results.

Client Management: Partnership Outreach and Onboarding

• Conduct client outreach and follow-ups.
• Assist in community engagement and partnership building.
• Maintain strong relationships with clients and partners through proactive communication and coordination.

Administration:

• Handle web and marketing-related administrative tasks.
• Opportunity to support the strategies and execution of marketing campaigns.

Future Marketing Opportunities:

• Assist in strategising and implementing campaign initiatives.
• Work with teams across creatives and brand messaging.
• Assist in the execution of high-performing campaigns across all digital marketing channels.

Requirements:

• Experience: Minimum 4 years’ experience in digital marketing.
• Exceptional time management, positive attitude, and team spirit.
• Proven experience in website and brand management.
• Client relations expertise.
• Familiarity with backend website platforms (ability to update, manage, and publish content).
• Excellent written and verbal English communication.
• Autonomous and proactive.
• Comfortable working remotely across global teams.
• Available during Australian Eastern Standard Time business hours (UTC/GMT+10).

Beneficial Skills - Desirable but not required

• SEO knowledge and implementation.
• Copywriting and content creation.
• Social media management and Meta ads.
• Experience with EDMs.
• Basic design skills.

Opportunities for Growth:

• Expand to a full-time role working across multiple brands.
• Training and education by a skilled team.
• Upskill in advanced marketing strategy and implementation.
• Gain exposure to broader digital marketing channels (web, e-commerce, paid ads ,campaigns).

Why Join Us?

• Work with a supportive, fun, and high-achieving international team.
• Enjoy the flexibility of remote work with real growth opportunities.
• Be part of a fast-moving environment where your ideas and initiative are valued.

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Virtual Assistant – Construction

Work Arrangement: Full-Time | 40 hrs/week, 8 hrs/day, 5 days/week

Working Hours: Monday to Friday, 9:00 AM to 6:00 PM Australian Eastern Standard Time (7:00 AM to 4:00 PM Manila) - flexible if needed, 10am start would also be ok.

About the Client:
Our client is a respected residential construction company based in Canberra, Australia, specializing in knockdown rebuilds and custom homes. With a strong focus on quality, compliance, and client satisfaction, they are seeking to enhance their operational capacity by integrating remote administrative talent into their team.
 

Responsibilities:

• Inbox and calendar management
• Document/file organization (OneDrive or similar)
• Creation of templates, checklists, and procedural documentation
• Scheduling social media content via Meta Business Suite
• Support with project documentation and compliance
• Assist in tender preparation and quote requests 
• Wunderbuild budgeting 
• Transaction reconciliation
• Bill processing and payments using Xero
• Update and maintain project records via Wunderbuild

Qualifications:

 

• Minimum 2 years in an admin or VA role (preferably in Australian construction)

• Proficient with Xero and familiar with bookkeeping practices

• Exposure to WonderBuild or similar platforms like BuilderTrend

• Strong command of Microsoft Office Suite  

• Excellent organizational and time-management skills

• Positive can-do attitude! 🙂

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Social Media Assistant

Job Role: Virtual Marketing Assistant

Status: Remote | Full-Time (40 hours/week)
Schedule: Monday to Friday | 8:00 AM – 5:00 PM PST

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective:
Highly organized and proactive Virtual Assistant to support our marketing team in an administrative capacity. This role is ideal for someone with strong attention to detail, excellent communication skills, and experience with marketing tools and project management platforms.

Job Responsibilities:

• Create visually engaging documents and presentations using Canva.
• Manage and check off tasks in project management software, ensuring deadlines are met and priorities are clear.
• Draft excerpts and copy for social media posts.
• Upload and schedule social media content using scheduling software.
• Prepare weekly slide decks for the marketing department meetings.
• Assist with data entry, file organization, and other administrative marketing tasks as needed.

Job Qualifications:

• Experience with Canva and project management tools.
• Familiarity with social media platforms and scheduling tools.
• Strong written and verbal communication skills.
• Ability to multitask and manage time effectively.

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Flooring Estimator

About Us: Our client is a well-established company in the flooring industry, primarily serving construction clients. They specialize in providing quality flooring solutions for both residential and commercial projects and are looking to expand their team with a skilled estimator who can help streamline their project planning and costing processes.

Key Responsibilities:

• Prepare accurate quantity take-offs using flooring estimation software such as Measure Square, Callidus, or Artemis.
• Develop layout plans with detailed technical information for flooring installations.
• Produce Excel-based schedules of quantities to support budgeting and planning.
• Prepare and present project market plans as required.
• Generate quotes in Zoho CRM, incorporating estimation and costing data.
• Collaborate with internal team members (7-8 staff) to ensure alignment on project requirements and deliverables.
• Maintain high accuracy and timeliness in all estimations to support efficient project planning and bidding processes.

Qualifications:

• Mandatory: Previous experience in the flooring industry, specifically in estimating for flooring projects.
• Strong proficiency in specialized flooring software (Measure Square, Callidus, Artemis, etc.).
• Excellent skills in Excel and experience with Zoho CRM or similar systems.
• Demonstrated ability to create accurate take-offs, layout plans, and schedules of quantities.
• Ability to work independently while effectively coordinating with team members as needed.
• Preferred: Experience working with New Zealand or Australian flooring companies.
• High attention to detail and excellent English communication skills (written and spoken).

Soft Skills:

• Strong communication skills and the ability to articulate project requirements and details clearly.
• Excellent organizational skills and attention to detail.
• Responsiveness and flexibility to handle project demands and changes in scope.

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HubSpot CRM Specialist

Work Arrangement: Full-Time | 40 hrs/week, 8 hrs/day, 5 days/week

Working Hours: Monday to Friday, 9:00 AM to 5:00 PM Australian Eastern Standard Time (7:00 AM to 3:00 PM Manila)

About the Client:
Our client is an established and fast-growing company delivering high-quality corporate events and strategic advisory services to technology leaders across the APAC region. With a focus on senior executive engagement, they offer clients an end-to-end platform for lead generation, thought leadership, and direct market feedback through conferences, roundtables, and one-on-one interactions. Their commitment to data-driven insights and premium experiences sets them apart in the tech event and research space.

 

Responsibilities:

• Clean, de-duplicate, and enrich contact and company records
• Manage properties, classifications, and segmentation rules
• Build and manage sequences, workflows, and lifecycle automations
• Execute and support marketing campaigns (via Lemlist and HubSpot)
• Troubleshoot performance issues in automations and suggest improvements
• Manage flow of data in and out of HubSpot using tools such as Clay and Zapier
• Provide actionable insights based on CRM activity and segmentation
• Support research and advisory teams with clean and structured event data

Qualifications:
 

• Minimum 2 years of experience with HubSpot CRM (Sales & Marketing modules)
• Proficiency in tools such as Lemlist, Clay, Microsoft Office 365, Teams, and ClickUp
• Strong grasp of B2B customer journeys and marketing funnels
• Experience with CRM integrations, data syncing, and enrichment workflows
• Excellent attention to detail and ability to work autonomously
• Strong communication and problem-solving skills

 

 

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Estimator (Commercial Joinery & Bathroom Accessories)

JO 15807 | Estimator (Commercial Joinery & Bathroom Accessories)

Job Status: Full-time ( 40 hours/week)
Work Schedule: Monday to Friday 7:00 AM - 4:00 PM Philippine Time

Why Choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About Our Client:

Our client operates within the commercial interiors and construction supply space, serving architects, designers, and commercial fit-out companies across Australia. Their Cubispec division focuses on customized commercial bathroom accessories such as toilet partitions, lockers, and seating solutions used in gyms, public buildings, and corporate facilities. They foster a supportive, detail-driven culture built around long-term remote collaboration.

About the Role:

Our client is looking for a detail-oriented Estimator to support their Cubispec division, which specializes in commercial bathroom accessories including toilet partitions, lockers, and bench seating. This remote role focuses on quantity take-offs, preparing quotations, and gathering supplier quotes for commercial joinery and bathroom accessory projects.

You’ll be working alongside the Senior Estimator and sales team, primarily handling back-end estimating work and minimal external interaction. The role also includes light administrative support such as sending proposals and managing email correspondence.

Key Responsibilities:

• Perform accurate quantity take-offs from architectural plans (PDFs)
• Prepare detailed quotations using supplier price lists and Excel
• Source product pricing from existing suppliers
• Maintain pricing records in Excel
• Send quotes/proposals to clients on behalf of the sales team
• Provide general estimating support and assist the Senior Estimator with ad hoc admin tasks

Key Qualifications:

• At least 2–3 years of experience in estimating or quantity surveying (preferably in commercial projects)
• Strong proficiency in Microsoft Excel
• High level of attention to detail and accuracy
• Ability to work independently with minimal supervision
• Clear written and verbal English communication skills (must be able to draft professional emails)
• Experience working with Australian construction or joinery standards is preferred but not
• ​​​​​​​Careful, methodical, and thorough work approach
• Ability to handle multiple estimates per day (up to 10)
• Fast learner who can navigate architectural plans and supplier databases
• Team-oriented with the ability to attend daily virtual team meetings via MS Teams

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